Derm Cloud – A Dermatology Practice Management System

Derm Cloud is a dermatology practice management system with all the powerful tools to help you manage, streamline and generate more income – from one secure, beautifully designed platform.

Achieve greater patient satisfaction with personalised patient notes, online appointment scheduling and stress-free payments. Plus, telemedicine and patient portal features to help you stay connected with your patients.

Introduction to Derm Cloud

Derm Cloud EHR is an award-winning electronic health record (EHR) and practice management software solution from WRS Health designed specifically for medical and cosmetic dermatology practices specializing in skin, hair, and nails. It integrates every aspect of your practice on a single, cloud-based platform that’s accessible from home, the office, or any location with an Internet connection.

The best part is that you don’t have to invest in costly hardware or software. Instead, you simply pay a monthly subscription fee to get access to the system whenever and wherever you need it.

Whether you are running an independent or large scale dermatology practice, you can take advantage of this cloud-based system’s many features that will help your practice grow. Among these are telemedicine and a patient portal that will help you keep your patients engaged in their care and improve patient satisfaction.

Other features include integrated clinical content for quick charting, enhanced workflow and practice management, and comprehensive billing and revenue cycle management to help you get proper and complete reimbursement. The system also comes with a full suite of dermatology templates and comprehensive clinical content to ensure you’re ready to hit the ground running. The software’s impressive medical-grade security and robust data privacy measures can protect your valuable patient information.

Telemedicine and Patient Portal

As part of its dermatology-specific healthcare suite, Derm Cloud offers a number of telemedicine and patient portal features that can help you improve your practice’s remote delivery of health care. These tools allow patients to connect with a medical specialist in a convenient and secure manner.

Unlike a traditional in-person appointment, patients can view their doctor’s face on the video screen and ask questions without having to travel. This is especially useful for those who live in areas where dermatology specialists aren’t readily available or who have trouble getting to an office because of a health issue or logistical barrier.

To ensure successful teledermatology appointments, Han says it’s important to make the process easy for both parties. He advises that organizations send a text message to patients with instructions on how to set up technology access, which can take less than 15 seconds.

Patient portal software can also help patients reschedule their appointments online or through patient recall messages*, which reduces call volumes to your front desk and gives your staff more time to focus on other patient-related tasks. Depending on your system, you can enable either appointment requests or live appointment scheduling, which automatically updates your practice management schedule as patients pick time slots.

Billing and Revenue Cycle Management

Revenue cycle management is the process of tracking and managing revenue generated from patients so that healthcare practices and medical providers can focus on providing care. This can include keeping track of claims, finding and fixing lost revenue, and benchmarking reimbursement rates to look for opportunities for growth.

Derm Cloud has features that streamline billing and revenue cycle management, such as insurance verification, coding, and payment posting. These features can help you save time and money while reducing errors in the process.

For example, when a patient calls for an appointment, eDerm’s dermatology billing system prompts the scheduler to automatically verify the patient’s co-pay and deductible with the patient’s paying sources in real time. This ensures that the patient’s information is accurate.

eDerm also has an automated coding function that matches the correct CPT codes with every patient encounter. This eliminates the need for an experienced coder in your practice, which reduces coding errors and helps you increase efficiency.

During a patient’s visit, eDerm automatically records the services rendered and translates them into the appropriate CPT and ICD10 codes. These codes are then tied together with the patient’s demographic and insurance information to create a claim that is submitted to an insurance company for payment.

Prescription Management Features

One of the most popular features in a dermatology EHR is prescription management. A good system will allow you to track medications, prescribe them in real time, and print out a prescription for your clients to take home or have shipped directly to the pharmacy of their choice. It can also help you streamline the billing process by generating invoices and receipts for your clients. Moreover, it can keep you in the loop with your colleagues via an automated communication channel.

The best system should offer a suite of features that are tailored to your specific needs. It should also be a delight to use and will make your life easier on a daily basis. You should look for a system that will be able to cradle all your medical records in a secure cloud based database that is always available. You can then access your data anywhere in the world with a compatible mobile device that can be charged with an appropriate battery. Lastly, you should consider getting an online security certificate to protect your data against hackers and malware.

Reporting and Analytics

Derm Cloud offers an in-depth business intelligence tool that combines clinical, financial and operational data to help practices improve efficiency and increase revenue. It provides near-real time insights to help dermatologists identify and take action on key performance indicators and benchmark them against their peers.

Practices can monitor internal shifts in their metrics based on trends like patient volumes and patient satisfaction levels. They can also use data insights to monitor referral rates to see whether they are gaining or losing patients. Crib Notes EMR Software is another best software, Every Medical Organization Should Try its features.

Dermatology specialists can easily track their referrals with the IMS referral tracking module. They can view referrals by insurance carrier, procedure, and referring provider. They can also create various reports that are tailored to their needs.

The IMS system can make analytical reports and graphical documentation in seconds. It has a visual document engine that automatically generates exam documentation and orders based on diagnosis.

Having an EMR that can make these reports in the field of dermatology is important as it helps physicians stay on top of their patients’ progress while keeping track of their charting. It makes it easy for them to keep up with their patients’ health and ensures that they can provide the best care possible.

Security and Data Privacy

Using a cloud-based EHR system to manage your dermatology practice is no doubt beneficial for the doc, but it can also lead to unintended consequences. One example is a ransomware attack that could leave you and your patients reeling from the financial cost. To avoid such a scenario, it’s important to understand how cloud technology works and implement best practices for data storage and protection. In addition to using a secure cloud server, you should consider adding a firewall and a virus protection program to your security arsenal. Finally, you should consider implementing a data backup and recovery strategy. It’s all about preventing the loss of sensitive patient information. With a little planning, you can avoid a data breach or worse, legal action from an unscrupulous crook.


Derm Cloud, powered by WRS Health, is a cloud-based EHR that offers integrated practice management, revenue cycle management and marketing services for skin, hair and nail specialists. The system offers a four-step workflow with built-in actions at the preoperative, perioperative, postoperative, and completed phases. Prior to surgery, it is easy to associate insurance pre-authorizations and preoperative tests with signed consent documentation on a patient’s file. It also includes comprehensive clinical content, graphical documentation and imaging connectivity. Additional features include teledermatology, medication management including pre-authorizations and Integrated Billing. It is an ONC-ATCB certified solution and eligible for MIPS/MACRA incentives. The company offers subscription pricing based on the number of providers in the organization; full revenue cycle management with optional billing services, MIPS management, and attestation services and marketing are available.

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